Administrative Assistant for the Sun-Walking Fellowship

Organizational Relationship

Reports to: Project Director for the Sun-Walking Fellowship at Louisville Seminary

This is a part-time position.

Position Description

The Administrative Assistant for the Sun-Walking Fellowship provides direct support to the Project Director and Assistant Director of the Sun-Walking Fellowship at Louisville Presbyterian Theological Seminary, including maintaining databases and correspondence, scheduling, travel and accommodations, event coordination, and helping to create materials for the project.

Responsibilities

General

  • Prepare, distribute, document, and file correspondence.
  • Maintain databases of participants, applicants, vendors, artists, and collaborators.
  • Receive and direct telephone callers.
  • Maintain and track budgets and process billing and payments
  • Maintain a planning calendar for the Project Director and Assistant Director.
  • Schedule and coordinate meetings with seminary offices and project participants.

Event Support

  • Coordinate and communicate with other offices, supervisors, committees, and other seminary personal responsible for events, including assisting Project Director and Assistant Director with pre-event planning, calendaring, budgeting, and logistics.
  • Reserve all necessary facilities for the events, including rooming for guests, speakers, participants, as well as event locations.
  • Serve as logistical point-person for speakers, guests, and participants.
  • Assist participants with transportation arrangements.
  • Arrange necessary catering and A/V needs.
  • Handle and track registration for events.
  • Prepare packets, name tags, tent cards, etc.
  • Work closely with Project Director and Assistant Director and the Communications Office regarding marketing, printed materials, and the Sun-Walking Fellowship website.
  • Obtain and supervise volunteers for events.
  • Be on-site for events, which will include evenings and weekends.
  • Help to track evaluations and feedback.

Qualifications and Desired Qualities

  • At least 3 years administrative assistant experience. Every 30 hours of college work or additional related education may be substituted for one year of experience.
  • High school diploma and two years college or business school or equivalent.
  • Proficiency in basic office management operations.
  • Proficiency with Microsoft Office or like suite software, particularly Excel and Word.
  • Proficiency with programs like CANVA, Adobe Suite Software, and Microsoft OneDrive and Teams and/or Google Drive.
  • Ability to handle a large volume and a great variety of work in an accurate and timely manner and be receptive to changing responsibilities and new challenges.
  • Excellent interpersonal and communication skills.
  • Ability to work independently, to be detail-oriented, and accurate.
  • Ability to appropriately handle confidential information and material.

Compensation

Part time (20 hours minimum), non-exempt position. Pay Range: $14.00/hr–$21.00/hr

Application Process

Email cover letter and resume attention Dr. Marcus A. Hong at
walkwithus@sunwalkingfellowship.org.

Pre-employment Conditions

A background screening is required.

About Louisville Seminary

Founded in 1853, Louisville Seminary offers an inclusive and diverse learning community, welcoming students from wide ecumenical backgrounds while maintaining its long, historic commitment to the Presbyterian Church (U.S.A). Louisville Seminary is led by the Holy Spirit to educate people to proclaim the Gospel, to care for all, and to work for justice in communities everywhere. It is distinguished by its nationally-recognized marriage and family therapy and field education programs, its black church studies program, the scholarship and church service among its faculty, and a commitment to training people to participate in the continuing ministry of Jesus Christ. For more information, call (800) 264-1839 or log onto www.lpts.edu.

Louisville Seminary is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, national origin, age, veteran status, or disability.